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How much does does a Vail wedding venue cost?
One of the first and most important decisions you will make in planning for your wedding is selecting your wedding venue. While venues can vary significantly from a rustic mountain cabin to a ballroom, what's most important is what is included in the cost of the venue rental, and what aligns most with what you're looking for. When venues include not only the reception, but also the ceremony location, catering, service and rentals, you can expect to pay anywhere from $8,000 - $40,000, depending upon on your wedding date and final guest count.
Do you save money when you book your ceremony and reception at the same venue?
The short answer is yes. Because you will not have to account for transportation from your ceremony location to reception venue, you can cut costs (and extra planning) significantly. Rentals and site fees are also areas to which you could save money. Often reception venues will give a discount on your ceremony site if you book your ceremony and reception, as well as provide ceremony chairs and other rentals on-site in order to cut down on having to coordinate any outside vendors.
What impacts a wedding venue’s prices?
There are many factors that can influence your total venue cost, including:
- Size: The more guests you invite, the more money you’ll spend. Larger venues that accommodate more people will cost more than smaller venues with lower capacities. As our venue includes in-house catering, guests are charged as “per person,” so a large number of a guests means a higher wedding venue cost.
- Location: Wedding venues located in beautiful, mountain settings tend to be a higher cost than those located in more rural areas or near major cities.
- Wedding date: Because our "peak wedding season" is within such a short window of time, your wedding date is likely to have a big impact on your total venue cost. For example, if you want to get married on a Saturday during peak season, you’ll likely pay more than a weekday wedding during an off-peak time of year. We have a lot more flexibility to work around your financial range during an off-peak season or weekday wedding, than during the peak season.
- What’s included: We provide all of the amenities you may need in order to create a flawless wedding, without having to coordinate a single additional vendor. As we are an all-inclusive venue, the venue site fee, catering (including the bar program), rental items (set-up/break-down), such as: indoor tables & chairs, glassware, flatware, china and white linen napkins and basic menus, are all included in the food & beverage minimum. Ceremony and Great Room site fees, rentals (such as ceremony chairs, white table linen and dance floor) and coordination can be added for an additional supplement.
Can we bring outside food or beverages into the venue?
Due to our concern for our guest’s health and safety, outside food and beverages are not permitted. Please note that we do make an exception for outside wedding cake and desserts, pending approval by our Events Team. Please note that for approved outside food, guests will be charged a fee of $3, plus additional cake cutting & plating fee.
Are beverages charged as a package or upon consumption?
Soda, coffee, bottled water, specialty teas & coffee, juices and alcohol are charged upon consumption and average at $50 per person. We feel that because we can more adequately manage what your average guest is likely to spend towards your bottom line, charging upon consumption, versus package is often more to our couple's advantage.
What is your capacity?
We are distinctly designed to be able to accommodate weddings and formal/seated gatherings as intimate as 10 and as grand as 300. Should you be looking to host a more informal, reception style (standing) event, our full venue can accommodate up to 500 guests.
Where are the restrooms located and can I see them from my ceremony?
The ample men's and women's restrooms are located in the Great Room (where your dancing & reception will be held). The restrooms are elegantly tucked away in the corner of the room and out of view of any major photo opportunities. In the case of tented events, please note that we do require that a mobile restroom (such as www.lavishloo.com) be rented for guest comfort and convenience.
How big is the dance floor?
Our gray, barnwood-style floor is, at maximum, 21' x 21' (which comfortably holds about 200 dancers). Larger dance floors can be rented, but we would not recommended going larger than 24' x 24' in either our Great Room or tent.
Is parking available on-site?
Yes, the Golden Peak Lodge parking lot, located directly in front of the Golden Peak Lodge (where Larkspur is located), is available daily to our spring, summer and fall guests. For winter events, the lot is available after 5:00pm. The lot holds about 25 cars, so if your event is large, or if you would prefer, valet can be arranged for an additional supplement.
How far is Larkspur from Vail Village?
We are about a 5 to 10 -minute walk and 3-minute drive from most major resorts and attractions in Vail Village.
Are you accessible to guests with special needs?
We are ADA compliant and have adequate elevators and ramps to accommodate any guests with special needs.
How much time do my vendors have to set-up and clean-up at the end of the night?
Vendors will be allowed access for set-up 2-hours prior to the event start time. Wherever possible, we do our best to accommodate and additional hour for set-up, but will not be able to determine until within two weeks of the event date. Tented events will allow for set-up 36-hours prior to the event. Clean-up will need to be completed at the end of the event (tented events exempt).
Do you have a preferred vendors list, or can I hire whomever I want?
Yes to both! While we stand strongly behind every vendor noted on our list, you are not confined to work only with those noted. Each vendor on our list has worked with us directly and share all of our values regarding hospitality, best practices and quality of work.
Can I customize my menu selections?
Yes, regardless of which menu you select, we have formatted our culinary offerings to be available as a custom selection for your event. Our Sales and Events Directors are eager to support you in finding the right dining style for your budget and unique event.
When is your alcohol/noise ordinance cut-off?
Our alcohol and amplified sound cut-off is 2am. For outdoor events on our Lawn and/or Patio, including tented events, our amplified sound cut-off is 11:00pm.
Where is your weather back-up in the case of inclement weather?
Our Great Room can be transformed into a gorgeous space for your ceremony in the case of less-than-favorable weather. Our elegant, airy and light-filled Great Room can accommodate up to 150 seated guests for an intimate and beautiful indoor ceremony. Please rest assured that we can be flexible around your timeline and may be able to postpone your ceremony in the unlikely event of a 30-minute, mountain shower.
How is the weather in the summertime?
It’s hard to decide on a favorite season in Vail, but summer is definitely one of our favorites. Our mornings are cool and crisp with plenty of sunshine (perfect for getting that hike in before your big event). Afternoons are usually warm and seasonal with abundant sunshine and temperatures near 80 degrees. An occasional thundershower can roll through, but typically doesn’t last longer than 45 minutes. Our evenings and nights cool off beautifully, lending themselves perfectly to cozying up to one of our fire pits or enjoying the rest of the event from inside our bar or great room as you dance the night away. Please do note that, like many venues in Vail, we do not have strong air conditioning due to the cool mountain breezes we enjoy by opening our infinity glass doors, leading to our patio.